The selection procedure to access the ICTS in the mode of competitive access calls consists of the following stages:

First of all, the Users wishing to access the RIs should fill the applicant format which will be available on the ICTS website. It is important to mention that the Applicants are strongly advised to contact the single contact point (Access Coordinator, AC) in order to know which facility of the ICTS is more feasible for their proposal, and thus properly completing the applicant format. The AC transfers the request to the Facility Managers (FMs) to check which facility suits best the Access proposal. Once done, the AC informs the User on which facility to choose for the submission of the proposal.

Upon receipt of the Access Proposal, the AC review the application form to check that all the information provided is correct and make sure the User is eligible to access the ICTS, i.e. making sure s/he fulfils the User requirements.

The selection panel, composed of 5 external experts, receives then the Access Proposal and a template to fill in their review by email, and have two weeks to review the proposal according to set criteria. The panel may request via the AC advice or further details from the FMs at any time. Once the panel has completed their evaluation form according to set criteria, this will be sent back to the AC who will collate the comments from each expert and the individual score of each member of this panel. The average score and comments are sent to the FM, who will provide a technical feasibility assessment of the access. The score resulting from this technical feasibility assessment is added to the score proposed by the selection panel. This creates a score out of 20, being accepted only those proposals scoring more than 12.

Priority is given to Users who have not been at the requested facility previously and would not normally have access to a similar facility.

The AC is the one in charge of sending the letters of acceptance or rejection, including in the latter the reasons for rejection. These reasons will be drafted commonly by the selection panel and the FM in order to avoid any wrong information or misunderstandings in the reasons.

Then, the applicants will have the possibility to respond on the rejection of the proposal by contacting the AC. The AC will transfer the request to the AM in question and together they could reopen the evaluation with the selection panel, should they consider that the request of the applicant is justifiable. The selection panel will have to review again the proposal taking into account the new comments of the applicant regarding the rejection, giving a definitive answer within the following 15 days of the review request.